The Digital Logbook
for Every Condo in Hawaii
Standardized building history, smarter maintenance records, and transparent property insights—all in one platform.
A Permanent, Verifiable History
Aina Protocol gives each building and unit a living service history—like Carfax for condos, but smarter.
Most condos have decades of repairs, leaks, inspections, and AOAO decisions—but that history is scattered across emails, PDFs, and filing cabinets. Aina Protocol turns all of that into a clear, searchable digital logbook for every building and unit. Owners, buyers, AOAOs, property managers, and contractors finally see the same source of truth about how a property has been cared for.
How a Condo Logbook Adds Value
- Increases trust Aina Reports show a documented history of maintenance, repairs, and inspections. Buyers, lenders, and owners know exactly what's been done—and what hasn't.
- Helps support valuation A well-documented condo can justify a higher price. Aina proves that a unit and building have been regularly maintained, not just "freshly painted."
- Proves compliance Fire inspections, backflow tests, elevator certifications, permits, warranty work—Aina keeps them organized and tied to the correct building and unit, making compliance easy to verify.
- Removes friction from decisions Realtors and buyers can instantly pull a unit and building history instead of chasing documents from multiple parties, materially reducing risk and surprises during escrow.
- Demonstrates long-term care Regular maintenance, timely repairs, and contractor activity are visible over time. Aina shows that a property has been looked after—not neglected.
- Document delivery and proof of notice When the AOAO or manager sends documents or notices through Aina, delivery, access, and visibility are logged. That creates proof of notice, reduces disputes, and protects boards, managers, and owners—supporting accountability and compliance.
What Happens Without a Logbook
- Increased risk and uncertainty Missing or fragmented records make it harder to sell, harder to insure, and leave buyers and lenders with more uncertainty about a property's history.
- Uncertainty when history can't be produced When records are scattered or unavailable, buyers, lenders, and insurers face higher risk and may assume the worst—deferred maintenance, unknown issues, or future assessments.
The Aina Advantage
AOAOs, property managers, and contractors contribute to the same living record—so every stakeholder can see how a building is performing and where attention is needed next.
Built for Every Role
Each role contributes to the same logbook—with permissions designed to match responsibility.
AOAO Features
- Maintain a permanent building record (documents, events, and decisions)
- Track building-wide maintenance and capital work over time
- View verified contractor activity (licensed and insured)
- Preserve continuity across board and management changes
- Generate authoritative building-wide reports
- Communicate transparently with owners
Property Manager Features
- Log and manage property events and documentation
- Coordinate contractors with clear, property-linked records
- Approve access requests with full visibility
- Provide owners and boards with read-only transparency
- Receive management leads from owners and AOAOs
- Build a professional, track-record-based reputation through activity
Contractor Features
- Document completed work tied directly to properties
- Maintain a verifiable service history across buildings
- Display license and insurance status
- Reduce liability through shared, timestamped records
- Access posted jobs from associations, managers, and owners
Owner Features
- View unit-level maintenance and work history
- Access important unit and building documents in one place
- See how the building is being maintained over time
- Verify work performed by licensed and insured contractors
- Download clear, professional unit reports
- Stay informed—even when not on island
Marketplace
Post jobs and get bids from licensed professionals—built on verified building history, not a standalone board.
Aina Jobs are tied to real buildings and units. Post your job and receive bids from licensed contractors; completed work feeds directly into the permanent logbook. Contractor reputation is based on verified outcomes, not reviews—so you get qualified professionals and a clear record of what was done.
Transparency = Higher Property Values
Aina helps properties command better prices and faster sales
A Single Source of Truth
Every document, project, and decision—logged, searchable, and shareable.
Organized Records
All building history in one searchable location, no more filing cabinets.
Document Delivery & Proof of Notice
Send documents and notices through the platform; delivery is logged so you have a clear record of who received what and when.
Faster Responses
Quickly find and share documents with owners, buyers, and lenders.
Accountability for Contractors
Contractor work is logged and verified, creating a clear audit trail.
Reduced Disputes
Clear documentation reduces disagreements about maintenance and repairs.
Easier Annual Audits
All records are organized and ready for annual reviews and inspections.
Seamless Board Transitions
New board members can quickly understand building history and status.
Ready for Due Diligence
Complete records speed up sales and refinancing—buyers and lenders get the history they need.
Why Aina Becomes Hard to Replace Over Time
The more you use Aina, the more valuable it gets—and the more costly it would be to start over elsewhere.
Compounding history
Every repair, inspection, decision, and contractor log adds to a single timeline. That record is unique to your building. Once it's lost or scattered, it cannot be reconstructed elsewhere—and each year on Aina increases reliance.
Reports are relied on by buyers, lenders, and insurers
Buyers and lenders expect to see a clear maintenance history. Once your building's story lives in Aina, pulling reports and proving care is instant. Moving to another tool means rebuilding that proof from scratch.
One source of truth for everyone
AOAOs, managers, contractors, and owners all work from the same logbook. Switching platforms would require re-training, re-migration, and a period where no one has a single place to look—a real operational cost.
Aina is built as long-term infrastructure for condo memory. The goal isn't to lock you in—it's to become the place where your building's history lives so well that replacing it isn't worth considering.
Built for Hawaii Condos
Purpose-built for Hawaii condos: AOAO governance, high board and manager turnover, environmental exposure, insurance pressure, and off-island buyers who need transparency. One system that fits how condos actually operate here.
Island-specific workflows — Board meetings, manager handoffs, and contractor coordination that fit Hawaii's condo culture and regulations.
One logbook per building — Maintenance, decisions, and contractor work in one place so every stakeholder sees the same history.
Ready for buyers & lenders — The documentation that supports valuation and speeds up sales, lending, and insurance—without chasing paper.
How It Works
Get started in four simple steps
Pricing
Aina Protocol is currently working with a limited number of West Maui condominium associations as part of an initial pilot implementation.
There is no cost for boards participating during this standardization phase.
Formal pricing structures will be introduced as the platform expands statewide.